Purchases & suppliers
Record what you buy from suppliers, and keep your vendor list.
When you buy stock from a supplier, record it here. Ezvento adds the goods to your stock for you and keeps a record of what you owe each supplier.
Record a purchase (menu: Goods → "Purchases")
- Tap New purchase and choose the supplier (or add a new one).
- Add the items and quantities you bought, with their cost.
- Save. Your stock goes up automatically — you don't have to add the stock separately.
Snap a photo instead of typing. On the purchase screen you can use the bill scanner — take a photo of the supplier's bill and Ezvento reads it and fills in the lines for you (right on your phone, nothing is sent anywhere). Always check the lines before you save.
A few things to know:
- Ezvento records purchase bills, not formal purchase orders. You enter the bill you received; there's no separate "order then receive" step for suppliers.
- You can attach the supplier's PDF bill to the record.
- Paying the supplier: open the purchase and tap Record payment to vendor. Enter how much, how you paid (cash, UPI, bank transfer, cheque, card), the day you paid, and a reference such as a UPI or cheque number. Each payment is kept in the purchase's Payments to this vendor list, so you can see later when and how you paid. If you paid in cash from the shop's cash drawer, tick that box and it is entered in your open shift as cash out. A payment entered by mistake can be removed from the same list. If you are paying a supplier in fixed instalments, that schedule is kept under Vendors → Instalment plans to pay.
- If you bought an item you'd never purchased before, a helper lets you back-fill it so your records stay tidy.
Your suppliers (menu: Goods → "Vendors")
When you add or edit a vendor you can enter an opening balance — what you already owed them on the day you started using Ezvento. It is added to what you owe that vendor, and you pay it down from Vendors → Instalment plans to pay, where it is marked "Opening balance".
Keep a directory of your suppliers with:
- Name, phone, address.
- GSTIN (checked as you type) and PAN.
- Bank details and credit terms.
- Running totals: how much you've bought from them and how much you still owe.
There's no separate login or portal for your suppliers — this is your own private record.
Related: Products & stock (what your stock looks like after a purchase) · Customers, udhaar & loyalty → Khata (paying suppliers) · GST & tax (purchase GST feeds your input tax credit).